Wood Lane Studios · London

**Summary and Overview of the Apartment Cancellation Policy**

The policy is subject to real-time changes. Please refer to the official website and the contract for the latest information.

**I. Deposit Policy**

1. **Reservation Deposit (Holding Deposit/Deposit)**

   - **Payment Condition**: Required at the time of reservation to lock in the room.

   - **Refund Conditions**:

       - **Successful Signing of Contract**: Converts to a refundable "Security Deposit" and is regulated by government-approved deposit protection schemes (TDS in England/Wales; SDS in Scotland).

       - **Failure to Sign Contract**: If the apartment cannot provide accommodation, the deposit will be refunded in full.

   - **Exception**: The deposit may be forfeited if the tenant fails to sign the contract on time, provides false information, or violates immigration laws.

**II. Cooling Off Period**

**England/Wales**:

   - **14-Day No-Fault Cancellation**: Cancellations made within 14 natural days from the receipt of the accommodation confirmation email are eligible for a full refund of the deposit.

   - **Approaching Check-In**: If the reservation is less than 14 days from the check-in date, the cancellation period is the earlier of the check-in date or 14 days.

**Scotland**:

   - **14-Day No-Fault Cancellation**: Cancellations made within 14 natural days from the receipt of the "confirmation email" (after completing the reservation) are eligible for a full refund of the deposit.

   - **Approaching Check-In**: If the reservation is less than 14 days from the actual check-in date, the cancellation period is the earlier of the actual check-in date or 14 days.

**Cancellation Method**: Must be sent via email to the designated apartment office email address.

**III. During/After the Agreement**

**Special Circumstances for Waiver of Liability (Proof Required)**:

   - **No Place No Pay for Academic Failure** (England/Wales only): First-year undergraduate students who are rejected by the university due to unmet/over-achieved academic requirements need to submit the rejection letter and a new acceptance letter within 72 hours.

   - **No Visa No Pay**: Need to submit the official visa rejection letter and cancellation application within 72 hours.

   - **Other Special Circumstances** (Scotland): Such as health issues, etc., require reasonable proof.

**Finding a Replacement Tenant**:

   - **Conditions**:

       - The replacement tenant must meet the age requirement (18+ in England/Wales; 16.5+ in Scotland) and be a full-time student at a nearby university.

       - Must sign a new contract and pay the fees.

   - **Fees**: £50 management fee in England/Wales; fees not clearly mentioned in Scotland.

   - **Refund**: After a successful replacement, the deposit will be deducted as the cancellation fee, and the remaining rent will be refunded.

**Failure to Find a Replacement Tenant**: Need to pay the full rent until the end of the contract.

**IV. Mid-Term Lease Termination after Check-In**

**Conditions**: Subject to the apartment's approval and meet the following requirements:

   - Not sublet or sublease privately.

   - Find a replacement tenant who meets the above conditions.

   - The refund will be processed after the replacement tenant checks in.

**Last Update of the Policy**: England/Wales (November 2024); Scotland (March 2025)

**Note**: Specific policies may vary depending on the apartment location. It is recommended to contact the apartment team directly for details.

**Final Interpretation Right**: Reserved by the apartment.